The CWI deals with the complaint and, after investigating the matter, issues an advisory report to the EB. The EB then makes a decision based on the CWI’s advisory report. Measures are taken if necessary.
The composition of the CWI is as follows:
- Prof. Jan Struiksma (RCH), chairman
- Prof. Jan van Mill (emeritus, formerly Faculty of Sciences, now full professor at UvA), member
- Prof. Guy Widdershoven (VUmc), member
- Prof. Paul Jansen (FEWEB), member
- Prof. Heleen Oudemans- van Straaten (VUmc), member
The secretary to the CWI is F. Smitskamp (Fieke) (firstname.lastname@example.org, +31 (0)20-59 85338, Mon to Thu). The composition of the CWI can vary from case to case.
Admissibility of the complaint
After receiving a complaint, the CWI sends all parties confirmation of receipt. For the person who is the subject of the complaint, this is usually the first time he or she hears of the complaint. Next, the CWI assesses the admissibility of the complaint by checking whether all formal requirements of the procedure have been satisfied. If the complaint is not admissible, the CWI will advise the EB to declare the complaint inadmissible. The EB will notify the parties involved of this decision.
If all formal requirements of the procedure have been satisfied, the complaint is admissible and the CWI proceeds to consider the substance of the complaint. Parties are notified of this within four weeks of being informed about the receipt of the complaint.
If the substantive examination finds that the complaint is against a publication or other scientific work that was not produced or performed under the responsibility of Vrije Universiteit or VUmc, the CWI cannot handle the complaint any further and will advise the EB to declare the complaint inadmissible. In this case, no further investigation is carried out and the parties are not heard by the CWI.
Substantive examination of the complaint
If the complaint does concern work that was produced or performed under the academic responsibility of Vrije Universiteit or VUmc, the CWI will proceed to request all relevant documents and parties will be invited for a hearing. A second hearing may be held later in the procedure. The parties receive the reports of each other’s hearings after these have been signed by the person heard and by the committee chairman.
After completion of the investigation, the parties receive the draft advisory report from the CWI with the request to check this draft for factual inaccuracies. The CWI then issues its final advisory report to the EB. Parties are notified of the EB’s decision and any measures to be taken. The final CWI report is enclosed with this notification.