Lodging a notice of appeal
Appeals must be submitted in writing. It is not possible to submit a notice of appeal by email. The notice of appeal must state:
•name, address and town; student number;
•which examiner, Examination Board or other body was responsible for the decision that you are appealing against;
•a clear description of the decision against which the appeal is directed; include a copy of the decision. If the case concerns a refusal to make a decision, you need to describe the situation and indicate which decision should be be taken;
•the grounds for the appeal: reasons and substantiation, as well as the basis on which the appeal is being submitted;
•date and signature. Always include the email address you use. If you’re a student, include your VU email address.
The notice of appeal must be submitted within six weeks of the date on which the decision was issued. If the appeal is submitted late, it can only be considered if there is an acceptable reason for its late submission.
The notice of appeal must be submitted to:
The Examination Appeals Board
Administration Office, Attn: Ms A.M. van Donk,
De Boelelaan 1105
1081 HV Amsterdam
•The Board sends a confirmation of receipt to the individual who has submitted the notice of appeal (the appellant).
•The Board sends a copy of the notice of appeal to the body against which the appeal was filed, and includes an invitation to work with the appellant to attempt to reach an amicable settlement.
•An amicable settlement refers to a review of the decision based on additional arguments submitted by the appellant. This does not mean you can start a negotiation process!
•The counterparty (defendant) is required to send the appellant an invitation to a meeting within a week of receipt of the notice of appeal. The counterparty is required to inform the Board of whether or not an amicable settlement could be reached within three weeks.
•In the event that an amicable settlement has been reached, the procedure will be terminated.
•The President of the Executive Board may decide to skip an attempt at reaching an amicable settlement if he or she believes that such an attempt would be pointless of would disproportionately disadvantage the appellant.
•If no settlement was reached the counterparty will be required to submit a written defence to the Board. In this written defence the counterparty outlines their views on the matter.
•The Board calls both parties to a hearing. The hearing is conducted during public session of the Board. In extraordinary cases the session may be conducted behind closed doors. During the session the parties’ points of view may be explained in greater detail. If necessary, the Board members will ask questions. The appellant submitting the notice of appeal may be accompanied by counsel during the session. This person can be a friend, family member or legal counsel. He or she may also bring witnesses or experts. Before the session, the appellant must inform the secretary of the names of the individuals he intends to bring as counsel or as witnesses. After the hearing, the Board will issue a decision in writing within four weeks. The decision will be sent to the parties involved.
The Board may decide to issue a decision straight away in the event that:
•it believes the objection is manifestly inadmissible (the notice of appeal does not comply with the conditions for submission);
•it believes the objection is manifestly unfounded;
•parties do not want to be heard; or the appeal cannot be granted in full.
An objection to this decision may be issued within fourteen days.
The President of the Executive Board may offer a preliminary provision at the student’s request in case of emergency. In this case, the merits of the dispute will be assessed later. In other words, the matter will still be discussed in the Board.