When you are eligible for this procedure, you are only required to have a residence permit (VVR) but not an entry visa (MVV). This means that you can enter the Netherlands with just your passport. While you need to apply for the residence permit in advance, you will receive it in the Netherlands. In case you hold a valid residence permit of another EU Schengen country, you are exempted from an entry visa and possibly from a Dutch residence permit as well. Please upload a copy of your residence permit in VUnet or e-mail a copy to [email protected] in order for us to assess whether you require a Dutch residence permit for study purposes or not.
Please note that exchange students from Canada, Australia and New Zealand are advised to apply for the residence permit of the Working Holiday Programme/Scheme (WHP/WHS). Exchange students from Argentina, Hong Kong SAR and South Africa have to check with the Dutch Embassy first if they can use this option. Please consult our information sheet for details.
HOW TO APPLY
Step 1: Confirm your participation in VUnet
The visa section in VUnet will only open once you confirmed your participation in the study programme. You have to confirm your participation in VUnet in the COMPLETE APPLICATION section. Please have a look at our manual should you need help with this. This manual also contains information with regards to the visa application procedure in VUnet.
Step 2: Upload the required documents in VUnet
Now that you confirmed your participation, the visa section will become available in the COMPLETE APPLICATION section. Here you can upload all required documents as PDFs. The following documents are needed to complete your immigration procedure:
- Copy of passport (valid > 6 months): ID page, signature, stamped pages.
- Antecedents certificate signed by hand (not digitally), mentioning place and date of signing (under 2.4). V-number can be skipped.
- TB Statement. Exchange students from Indonesia, Peru, South Africa and Thailand need to sign part A. All other exchange students need to sign part B.
- Proof of financial means. In this manual you will find detailed information and the requirements concerning the proof of financial means. In case of a sponsor, the sponsor(s) need(s) to sign the Financial Statement form, which you can find here.
The documents do need to meet some strict requirements so please make sure that they do before you upload them in VUnet. You can use this checklist to double check that your documents are correct. We strongly recommend that you do so.
Please note that we only accept PDF files. We will reject the documents if they are uploaded in any other type of format. Finally, we can only accept documents in English. Documents in any other language will have to be translated into English by an official and certified translator.
Step 3: Pay the visa fee
Student need to pay for their residence permit by using the online payment tool in VUnet. We need to have received the fee before we can submit the application. The costs are specified as follows:
- Residence permit (VVR) costs €250.
- Residence permit (VVR) when you have a valid residence permit of a Schengen member state costs €175.
These fees are valid as of 1 February 2018 and are subject to change.
We strongly recommend that you use the online payment tool in VUnet to transfer the visa fee. Please note that it may take a few days before the tool is activated in your VUnet after you have started the residence permit procedure. In case you wish to transfer the fee the old-fashioned way, the bank details are as follows:
||Vrije Universiteit Amsterdam
|Name of the bank
|Address of the bank
||De Entree 99-197, 1101 HE Amsterdam, the Netherlands
Please state your name and S+ studentnumber (e.g. s1234567) otherwise we cannot trace the payment. When paid from abroad, all banking costs are to be paid by the application. You can pay your visa and housing fee in one transaction.
The deadline for completing the residence permit procedure is 1 July (first semester) and 1 December (second semester). Please keep in mind that the application procedure takes approximately 6 to 8 weeks, so please make sure you upload your documents in time!
N.B. While we have to submit the application to the IND, it is at all times your own responsibility to complete the procedure before the deadline and to provide documents that are correct. Please also note that VU Amsterdam cannot guarantee that a residence permit is granted by a certain date, or at all. The timeline as sketched under the section OVERVIEW OF APPLICATION PROCEDURE depends on how quickly you correctly submit your documents, and the time it takes for the IND to process your application. As a result, VU Amsterdam can never guarantee that your residence permit will be approved by a certain date. The procedure cannot be expedited as all applications are already submitted using the priority procedure for students.
Depending on your nationality, you may need to complete a tuberculosis (TB) test in order to receive your residence permit. Please read the TB form carefully to see if you need to be tested upon arrival in the Netherlands. It is important to have yourself tested as soon as possible upon arrival (within 3 months of arrival). Please note that it is not necessary to have yourself tested in your home country. VU Amsterdam will make appointments prior to the Arrival Days for the TB test. In case you cannot make it to any of the proposed days, you can make an appointment yourself at the municipal doctor's office (GGD). Please check the website of GGD Amsterdam for more information.
The address of the GGD Amsterdam office is:
Public Health Service Amsterdam
Nieuwe Achtergracht 100
You can easily get there by public transport as it is very near to Weesperplein, a large public transport station. From Central Station: Metro (all lines), alight at Station Weesperplein. From De Boelelaan or Amsterdam Zuid: Metro 51, alight at Station Weesperplein.
|1 April (first semester)/1 October (second semester)
||From this date on you can start the entry visa and/or residence permit application procedure in VUnet.|
||We aim to check your documents within 2 weeks. When they are all correct and when we have received the visa fee, we will submit the application to the Dutch Immigration Service (IND). In case some documents are insufficient, we will let you know by e-mail. So keep an eye out for any notifications!|
|2 to 4 weeks
||It takes approximately 2 to 4 weeks before we receive the approval from the IND - in the busy summer period it is more likely that it takes up to 4 weeks. We will inform you when the IND has approved your entry visa and/or residence permit application and we will provide you with detailed information about the next steps you need to take.
|1 to 3 weeks
||You make an appointment with the Dutch representation to collect your entry visa in case you require one. How soon you can get an appointment depends on how busy the Dutch representation is. Keep in mind that it may take longer during the summer months. After the appointment, it may take up to 3 weeks before you will receive the visa.
|August (first semester)/January (second semester)
||You travel to the Netherlands. We will schedule an appointment for you with the IND so that you can collect your residence permit or provide your biometrics (fingerprints and photo needed to issue the residence permit). If applicable, we will also schedule an appointment for the TB test.
|September (first semester)/February (second semester)
||Collect your residence permit at the IND.
STRICT REQUIREMENTS OF THE IND
As an educational institution, we need to apply for residence permits for study purposes on behalf of all our non-EU students. We act as your legal sponsor as soon as the IND has approved the residence permit application. As such, we are liable and bound by the strict and specific requirements set by the Dutch Immigration Service (IND). Not meeting these requirements means we will not submit your application. When we have submitted your application and it is rejected by the IND, or you decide to no longer study at VU Amsterdam, your visa fee will not be refunded. So please make sure that your application is both valid and complete!
After your arrival in Amsterdam you need to go to the Dutch Immigration Service (IND) to have your biometrics (photo and fingerprints) taken. We will make appointments for this prior to the Arrival Days. Your residence permit will be ready in approximately four weeks after your first visit to the IND. We will inform you when your residence permit is ready. You need to collect your residence permit within 90 days after arrival.
DEREGISTRATION AT IND
When you are no longer a student at Vrije Universiteit Amsterdam, we are obliged to deregister you with the IND. As a result, your residence permit will be revoked. We will deregister you with the IND in the following cases:
- Your Exchange at VU Amsterdam has ended
- You quit the Exchange programme
When we have deregistered you with the IND, you will need to leave the Netherlands. When your residence permit is valid for three months or less at the moment of deregistration, the residence permit will not be revoked which means you can stay until the expiry date of your residence permit. In case your residence permit is still valid for longer than three months at the moment of deregistration, your residence permit will be revoked with immediate effect. As a result, you will need to leave the Netherlands as soon as possible.
Please contact us at [email protected] should you have any questions.